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Managing calendars with your email account



Note: This information applies only to users of or email services on the Zimbra platform. Users of our previous Google platform email were migrated to Zimbra in summer 2015 when Google’s support of our email service ended. To learn more about this changeover, please visit

All new Exede customers who subscribed after July 20, 2015 are on the Zimbra platform.

 Important information about email:
Viasat continues to support the WildBlue and Exede email services. But Viasat Internet does not offer an email service. We recommend using Google’s free Gmail as the most full-featured and secure email service available. You can continue to access your WildBlue and Exede email at or

Your email service with Exede or WildBlue internet comes with a handy calendar features. Here's a look at some of the features and how-to's.

Create a Calendar

Once your email account is set up, one calendar is created for you. You can create additional calendars to keep track of different types of functions, such as work, personal appointments or company activities.

Add a Calendar

  1. Click the Calendar tab.
  2. On the toolbar, select New>Calendar.
  3. In the Name text box, type the name of the calendar.
  4. Select a color for displaying the calendar’s activities.
  5. To prevent others from seeing your calendar when scheduling appointments, select Exclude this calendar when reporting free/busy times.
  6. By default Checked in UI is enabled. This means that activities for this calendar will display when you open the Calendar view.  If you do not want to see the new calendar along with the other calendar(s), uncheck the box. If you uncheck the box, you will have to select the calendar and open it in order to see that calendar’s activities.
  7. Click OK. The new calendar displays in the calendar list.
If you manage multiple calendars, you can group the calendars in order of importance.
To move a calendar you can either drag the calendar where you would like it or right-click the calendar and select Move. In the Choose Folder dialog box select the folder where you want to keep the calendar.

Color Coding Your Calendars

You can color-code calendars so that activities for that calendar always display in the selected color, which is helpful when you are looking at activities from multiple calendars in one view. You can use a color more than once.
  1. Right-click on the calendar and select Edit Properties.
  2. Select a color from the drop-down menu.

Set Your Default Calendar View

The Work Week view is displayed by default. You can change the view that displays when you open your calendar.
  1. Go to the Preferences>Calendar page.
  2. Select the view from the Default View drop-down menu.
  • Day View - Displays activities for the day.
  • Work Week View - Displays Monday through Friday activities.
  • 7 Day Week View - Displays seven days of activities. You can select which day is the first day of your week through Start Week in the drop-down menu.
  • Month View - Displays activities for a month. When you view a monthly calendar, you can double-click on a date and a fish-eye view of the day’s appointments by the hour will display.
  • List View - Displays a list of appointments within a specified date range for calendars selected in the Overview pane.
  1. Click Save.

Scheduling Appointments, Meetings, and Events

You can create single or recurring appointment(s), meeting(s) or event(s). While creating an appointment, you can include a message to send with your invitation.
Activities you schedule include:
  1. Appointments - An appointment is an activity that you schedule that does not include other people or resources. When you schedule an appointment, no email is sent to confirm the appointment. You can set recurring appointments. Quick Add can be used to quickly create an appointment.
  2. Events - An event is an activity that lasts all day. Events do not display as time on the calendar, they appear as a banner at the top of the calendar schedule.
  3. Meetings - Meetings are appointments that include other people. When you create a meeting, you select attendees and resources and send an email invitation to them. You can reschedule meetings and set up recurring meetings.

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